DFK EMEA Annual & Young Professionals Conference 2020

5 – 8 February 2020 Conference Madrid

 

Welcome to the DFK EMEA Annual conference 2020 in Madrid, Spain.

The DFK EMEA conference this year will be held at the Wellington Hotel, Madrid, Spain. 

Please use #DFKMadrid2020 when talking about the conference on social media!

MADRID
Madrid is the capital city of Spain. It is a city rich with history, art and culinary delights. We hope during your time in the city you will enjoy the elegant boulevards and expansive, manicured parks along with the expansive array of museums and opportunities for shopping.

REGISTRATION
The deadline for registration is 10th January or until we reach capacity. If you do not register by this date we will not be able to include you in the conference booklet. 

CONFERENCE REGISTRATION 
This website contains information about the conference and includes links to the conference booking system through which you will be able to book both your conference attendance and accommodation for the DFK EMEA Annual Conference which will take place at the Wellington Hotel from the 06th – 08th February 2020. You should find all the information you need in the relevant tabs and you should find the site easy to navigate, but if you do not find everything you need, please contact : Caroline Cassidy, DFK UK & Ireland Executive Officer (exec@dfkuki.com).

If you will attend with an accompanying person(s), you should register your accompanying person as part of your own booking by adding their details (Name and dietary restrictions) at the bottom of the registration PERSONAL INFO PAGE and by using the Group booking facility under the registration booking tab GUESTS & ACTIVITIES and adding the ACCOMPANYING PERSON(S) and their activities. 

ON-LINE REGISTRATION FORM 
To register for the conference, you will be able click on the Book Now button on the top right-hand side of this website. After you have completed the on-line registration form, you will receive an automatic confirmation by email which you should bring with you on-site as your record of the activities you booked to attend.  

You can log back into the DFK website to modify your registration, however, if you need to change anything after the registration site is closed or if you do not receive this confirmation, please contact: Caroline Cassidy, DFK UK & Ireland Executive Officer (exec@dfkuki.com) who will make the necessary changes for you.

WELLINGTON HOTEL ON-LINE BOOKING FORM
Click on the HOTEL INFO tab on this page which contains information about the hotel and the link to the on-line hotel booking form. Please email: comercial@hotel-wellington.com at the Wellington if you have any specific hotel requests.  

CONFERENCE FORMAT 
Click on the PROGRAMME/ AGENDA tabs for details on the conference timing and agenda. 

SOCIAL ACTIVITIES
This year we have included the group and accompanying person social tours and dinners into the cost of the respective delegate fees, however, the tax seminar is extra.

Click on the SOCIAL ACTIVITIES tab on this page for details on the social activities.

CHANGES TO THE WAY DFK CHARGES FOR DFK CONFERENCES
The DFK EMEA Conference is sold to delegates as a package and it will not be possible to offer refunds to delegates that opt out of the core elements, which include the Welcome Reception and Dinner; the two-day business sessions; and the Group Tour, Drinks and Dinner.  

The Tax Seminar is not part of the core conference and is charged for separately. 

The DFK EMEA Young Professionals Conference is sold to delegates as a package and it will not be possible to offer refunds to delegates that opt out of the core elements, which include the Welcome Reception and Dinner; the day and a half training sessions; the option to join the EMEA Annual Conference on the 8th February and the Informal Drinks and Dinner.  

Other than in exceptional circumstances, refunds to delegates who need to cancel will only be provided to the extent to which DFK International is able to recover costs from suppliers. 

You should be aware that if you book an optional tour and fail to show up or make a late cancellation, you may be charged for that tour. We are obliged to do this because all group tours/activities have to be pre-booked and paid for in advance by DFK International.  Minimum numbers are applicable to some tours and if we do not reach that minimum number, we reserve the right to cancel the activity before we go on-site.  In this instance, you will be pre-notified and will receive a full refund.

Click on the FEES tab for further details.

DFK INTERNATIONAL EXECUTIVE OFFICE 
If you need assistance on-site regarding the conference, DFK EMEA staff can be contacted at the Executive Office located in Recoletos from Tuesday 05 February until the end of the conference on Saturday 08 February.  

Please forward the link to this conference website to the other partners in your firm as well as your spouse and other guests. If you need any further information or help please contact the DFK International Executive Staff. 

YOUR ONSITE DFK STAFF

HOTEL ACCOMMODATION
The hotel for the EMEA Annual Conference 2020 is the Wellington Hotel.

The booking form will be available until 20/12/2019 or until we fill our allocation.

Single/Double Rate - 170 EUR

Please book early to take advantage of the rate.

WELLINGTON HOTEL ON-LINE BOOKING FORM
Please click here to book your hotel room. If you would like to book outside these dates please contact the Wellington directly by clicking here quoting DFK EMEA Conference 2020.

MAKING CHANGES OR CANCELLATIONS
Please take note of the cancellation policy on your booking confirmation. If, once you have completed your reservation, you wish to modify or cancel, the Wellington Hotel directly for assistance.

ACCESS FROM THE AIRPORT
The Wellington Hotel is 12km away from the Madrid-Barajas Airport.

For more information visit the Madrid-Barajas airport website here

HOTEL LOCATION
To view the hotel location please click here

HOTEL WEBSITE
Click here for the Hotel Website

PROGRAMME/AGENDA
 

Wednesday 5th    
Board of Directors Meeting 9am - 5pm Board of Directors
Board of Directors Dinner 7pm - 10:30pm Board of Directors, Past Presidents, Host Firm, Accompanying Persons
Tax Committee Meeting  5pm - 6pm Tax Committee Members Only
     
Thursday 6th    
Board of Directors Meeting 9am - 5pm Board of Directors
Tax Seminar 9am-5pm Tax Seminar Delegates
EMEA Young Professionals Day 1 2pm - 5:30pm Young Professionals
Welcome Reception and Dinner 7pm-10:30pm Delegates, Accompanying Persons, Young Professionals
     
Friday 7th    
AP Tour 9am-2pm Accompanying Persons
DFK EMEA Annual Conference Day 1 9am-1pm Delegates
EMEA Young Professionals Day 2 9am-5pm Young Professionals
Lunch 1pm-2pm Delegates, Young Professionals
IT Workshop 2pm-4pm Delegates
Afternoon Tour 2pm-5pm Delegates, Accompanying Persons
Informal Group Dinner 7pm-11pm Delegates, Accompanying Persons, Young Professionals
     
Saturday 8th    
DFK EMEA Annual Conference Day 2 9am-1pm Delegates, Young Professionals
Lunch 1pm-2pm Delegates, Young Professionals
 
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
   

 


 
   

Agenda coming soon!

Friday 7th February

09:00-09:05     Welcome

09:05-09:15     Host Firm Welcome

09:15-09:25     New Member Firm Presentation –
                        AZ Audit – Azerbaijan/Peterka & Partners

09:25-10:00     DFK International Update
                        Martin Sharp - DFK International

10:30 -11:00    Diversity Speaker
                         ACCA

11:00 -11:30    Coffee Break

11:30-1200      DAC-6 Update
                        Dr. Alexander Reichel - PSP

12:00 - 13:00   A European overview: Doing business in Spain
                        Ph.D. Salvador Marín-Hernández, Presidente, EFAA for SMEs

13:00 Lunch

14:00-16:00 - Optional Workshop  - IT 

14:00-16:00 - Optional Workshop - HR


Saturday 8th February
09:00-09:05     Welcome /Housekeeping

09:05-11:00     Representing the Firm: Business Development and Storytelling
                        William Johnson, Openside Group
                       
11:00-11:30     Coffee Break

11:30-12:45     Representing the Firm: Business Development and Storytelling
                        William Johnson, Openside Group

12:45 – 13:00   Awards and Close

The EMEA Young Professionals Course will follow the below outline on Thursday 06 February and Friday 07 February. On Saturday 08 February EMEA Young Professional delegates are invited to join the EMEA Annual Conference Delegates in their conference session. More details on this can be found in the EMEA Annual Conference Business Session information.

Conference Outline

Alongside your own technical expertise, communication is the key skill that influences your professional success. On the conference you'll explore how communication drives successful collaborations and wins support for ideas. You'll also discover how to communicate in some of the most challenging professional situations.

The conference will expose the pitfalls of poor communication and describe useful methods for giving and receiving information. Through practical work you will gain experience in using effective communications techniques for questioning, listening, having a difficult conversation and influencing. You will understand how to use body language to build rapport and communicate with confidence.

Through a highly interactive approach participants will develop the process and skills required to communicate effectively in a positive and confident manner.

Learning Objectives
▪ Understand the importance of stakeholder engagement
▪ Recognise how small changes in interaction can have a big impact
▪ How to engage more effectively
▪ Use two-way communication to create effective understanding and outcomes among key stakeholders
▪ Understand behaviour preferences and their impact on communication styles
▪ Make effective use of time to deal with difficult issues immediately
▪ Use a model to prepare and deliver a difficult conversation
▪ Understand how conflict happens and recognise how to manage it effectively
▪ Build confidence to manage professional relationships
▪ Understand the importance of questioning and listening skills and how to apply them

Session 1
What is effective communication?
▪ Understanding the communication process
▪ Your communication role
▪ Difference between effective and ineffective communications
▪ How to manage your message

Session 2
What is a difficult conversation?
▪ What happens when they go wrong?
▪ Examples of times when difficult conversations have gone right – what was the driver for success?
▪ What skills/attributes/qualities are required to have a successful difficult conversation?

Session 3
Understanding how your communication style impacts on others
▪ Introduction to Animal Matrix for identifying communication styles
▪ Recognising your own communication style and the communication style of others
▪ Pre-conceptions, prejudices and assumptions about others
▪ Self-perception and how others view us
▪ Body language and its impact in building rapport

Session 4
Difficult conversation model
▪ Introduction to the 7 stage model
▪ Preparing a difficult conversation using the model
▪ Practice using the model in a safe environment
▪ How to successfully build the relationship once the conversation is over
▪ Receive feedback and agree action plan

Session 5
Building rapport with subordinates
▪ Importance of rapport when managing others

Session 6
Communication skills
▪ Exploring questioning and listening skills
▪ Challenging your preferred communication style
▪ Recognising the value of an “open” approach to communication
▪ Listening to really understand the position of those you need to influence

Session 7
Influencing – the four-step process
▪ Four Step Process to help prepare to influence with confidence
▪ Practical influencing exercise
▪ Feedback

SOCIAL ACTIVITIES

Welcome Reception/Dinner

We are looking forward to welcoming you at the Welcome Reception/Dinner. It is a great opportunity to catch up with old friends as well as network and make new connections with your fellow members.

Dress Code: Smart Casual
Time: 7pm-11pm
Location: Wellington Hotel
Delegates/Accompanying Persons/Young Professionals

Accompanying Persons Tour
The Accompanying Persons will explore Madrid in a walking tour to highlight some of the many attractions Madrid has to offer. The group will be accompanied by knowledgable guides.

Dress Code: Casual. Comfortable footwear required.
Time: 9am-1pm
Location: Offsite
Accompanying Persons

Group Tour
It's time to get your competative juices flowing! Teams will compete to collect the most instagram worthy photos of the sights of Madrid. Get ready to explore and discover the city armed with a polaroid camera and clues!

Dress Code: Casual. Comfortable footwear required.
Time: 2pm-5pm
Location: Offsite
Delegates/Accompanying Persons

Informal Group Dinner
The group will enjoy drinks, dinner and a show in the spectacular Finca Los Jarales. 

This farm, located within an incomparable natural framework, was built with natural and antique architectural elements, mainly with granite stone, limestone, Arabic brick and Arabic curved tile, in addition to old construction woods and handmade iron forges. Decorated with ceramics by the artist Ruiz de Luna dating from 1870. Ceramics from Talavera and Seville.

Madrid, El Pardo mountain and the Canto El Pico palace can be seen from the farm. The beautiful construction of the farm links totally with the natural environment that surrounds it, the rocks, the rocks, and the mountain of oaks.

On the farm there are horses that are used for the art of dressage and rejoneo. In their facilities these wonderful animals are taught the complicated cowgirl dressage and Spanish high school. Where they are given an instruction in movements of various styles that are then used to show off, making it a special art for the rider and the horse. These stables, which are located inside the house, have a special construction for resting and maintaining the beauty of these animals, for their dressage and their work.

Dress Code: Smart Casual
Time: 7pm-11pm
Location: Offsite - Finca Los Jarales
Delegates/Accompanying Persons/Young Professionals

MADRID GENERAL INFORMATION

VISA REQUIREMENTS
Delegates are advised to check the visa regulations to find out whether they need to apply for a visa and to do so in a timely manner.

To find out if you require a visa for Spain, please visit the Spanish embassy website for your region.

Your visa may require a letter of invitation from DFK International, to obtain this please contact exec@dfk.com as soon as possible to ensure your visa is approved in a timely manner.

THE CLIMATE
Madrid in February can be quite cool, during this month, the average temperature for the city shows highs of 12°C during the daytime and lows of 4°C.

CLOTHING
As it is quite chilly please be sure to pack appropriate clothing. Please be sure to bring sensible footwear and a warm coat.  

HEALTH
You can travel to Madrid safe in the knowledge that you do not require any specific vaccines, jabs or health checks but if you have any concerns please consult your doctor.

FOOD / CUISINE
The cuisine of the Community of Madrid is an amalgamation of the cuisines of various regions of Spain developed, in part, by mass migration to the capital city starting during the reign of King Felipe II. As the city grew, it incorporated the culinary traditions of the municipalities. Eating tapas is common in Madrid. This is the practice of visiting several bars and ordering a number of small, varied dishes which are then shared among the people in the group. Many of the same local dishes available as tapas can also be ordered in regular servings at sit-down restaurants.

CURRENCY
The currency in Madrid is the Euro. Notes come in denominations of 5, 10, 20, 59 and 100. For the most up to date conversion rates click here.

CULTURE
Spain’s capital city captures the essence of what makes Spain great. Madrid is a cultural mix characterized by its historic rise from a village to thriving capital and one of Europe’s strongest art scenes set against a backdrop of endless fiestas. Its cultural achievements coupled with locals’ characteristic warmth make Madrid a wonderful place to visit.

SAFETY
Madrid is generally a safe city, although you should, as in most European cities, be wary of pickpockets on transport and around major tourist sights. Although you should be careful, don't be paranoid; remember that the overwhelming majority of travellers to Madrid rarely encounter any problems

TIPPING
Tipping is not compulsory in the Spain. Gratuities to staff at hotels are at your discretion. Some restaurants add service charges to the bill if this charge is not included, add 10 per cent of the total to the bill. Most establishments who add a service charge would not necessarily expect tips on top of this.

TAXIS
Uber and MyTaxi is in use in Madrid and is a recommended way to travel around the city for a fair price. Please note that standard taxis will take you to the city centre for approximately 30 euros and is not much more expensive.

PUBLIC TRANSPORT
Madrid public transportation is clean, fast, safe, extensive and efficient. It includes 13 metro lines, more than 170 bus lines (EMT), 3 tram lines and 10 lines of Cercanias (local trains that link the city centre with the suburbs).

AIRPORT TRANSFERS
It is a good idea to pre-book an airport transfer. Please see the links below for more information.

Shuttle Direct
Hoppa

PLUG SOCKETS
Spain uses the 220V voltage level and a frequency of 50Hz. Check that your electrical appliances will work with this voltage. You may also need a plug adapter. Spain uses plugs with 2 round pins

OPENING HOURS
Certain smaller shops have shorter opening times and open from Monday - Saturday, from 10 am to 2 pm and from 5 pm to 8:30 pm, closing for lunch. Although most shops in the city centre open all day from 10 am to 9 pm or 10 pm.

Shopping centres and department stores generally open every day from 10 am – 10 pm.

GREETINGS AND USEFUL PHRASES
Buenos días — Good morning
Buenas tardes — Good afternoon
Buenas noches — Good evening
Hola — Hi
¿Cómo está? — How are you?
Por favor — Please
Gracias — Thank you
Me llamo ___. Mucho gusto. - My name is ____. Nice to meet you.
No comprendo. - I don’t understand.
¿Cuánto cuesta? - How much does this cost?
¿Cómo puedo llegar a __ ? - How do I get to __ ?
¿Me puede traer la cuenta, por favor? - Can you bring me the check, please?
¿Habla inglés? — Do you speak English?

USEFUL WEBSITES:
•  Time Out
•  Trip Advisor
•  Lonely Planet 
•  Voltage Information 
•  World Clock

£625    EMEA Annual Conference Delegate Fee
£315    Accompanying Person (11+)
£200    Child (Aged between 4 - 10)
Free    Child (Aged between 0 - 3)

£520    EMEA Young Professional Delegate Fee

DELEGATE FEE
The 2020 Delegate fee includes:
- Welcome Reception & Dinner in the evening on Thursday 06 February;
- All Meeting facilities; Lunches and coffee breaks on Friday 07 February;
- All Meeting facilities; Lunches and coffee breaks on Saturday 08 February;
- Group Tour, Drinks & Dinner in the evening at the hotel on Friday 07 February.

ACCOMPANYING PERSON FEE
The 2020 Accompanying Person’s fee includes:  
- Welcome Reception & Dinner in the evening on Thursday 06 February;
- Group Tour, Drinks & Dinner in the evening at the hotel on Friday 07 February;
- Accompanying Persons Tour on Friday 07 February.

EMEA YOUNG PROFESSIONALS FEE
- Welcome Reception & Dinner in the evening on Thursday 06 February;
- All Meeting facilities; Lunches and coffee breaks on Thursday 06 February
- All Meeting facilities; Lunches and coffee breaks on Friday 07 February;
- All Meeting facilities; Lunches and coffee breaks on Saturday 08 February;
- Group  Drinks & Dinner in the evening on Friday 07 February.

CHILDREN / TEENS
Children/teens will be welcome to attend all the social functions and optional tours during the conference. Please be advised that it is the responsibility of parents to provide supervisory assistance for all children/teens on tours as DFKI cannot be responsible for their children.

CHARGES FOR DFK CONFERENCES
The DFK EMEA Conference is sold to delegates as a package and it will not be possible to offer refunds to delegates that opt out of the core elements, which include the Welcome Reception and Dinner; the two-day business sessions; and the Group Tour, Drinks and Dinner.  

The Tax Seminar is not part of the core conference and is charged for separately. 

The DFK EMEA Young Professionals Conference is sold to delegates as a package and it will not be possible to offer refunds to delegates that opt out of the core elements, which include the Welcome Reception and Dinner; the day and a half training sessions; the option to join the EMEA Annual Conference on the 8th February and the Informal Drinks and Dinner.  

Other than in exceptional circumstances, refunds to delegates who need to cancel will only be provided to the extent to which DFK International is able to recover costs from suppliers. 

TAX SEMINAR FEE
This tax seminar takes place on  Thursday 06 February and the fee, will include meeting facilities, A.V., coffee and breaks.

CANCELLATION
If you have to cancel your participation in the conference, DFKI will reimburse your fee less 20% for administration and any charges already paid for on your behalf. It is your responsibility to cancel your accommodation reservation directly with the Hotel.

If you wish to cancel participation on a tour, you must do so 24 hours before the tour begins. DFK International reserves the right to charge participants for missing tours for which they are registered, If the cost has already been prepaid and we are not able to obtain a refund.

Please email, Caroline Cassidy, DFK UK & Ireland Executive Officer (exec@dfkuki.com) at least 24 hours before the tour begins if you wish to cancel your place.

PAYMENT OF FEES
Payment should be made by bank transfer.  Please ensure the amount you pay is in £ sterling (at the prevailing rate of exchange) and that it covers the senders' (your) transaction charges so that DFK International receives the whole amount due. 

You MUST prepay your delegate fees before attending the conference.

You should be aware that if you book an optional tour and fail to show up or make a late cancellation, you may be charged for that tour. We are obliged to do this because all group tours/activities have to be pre-booked and paid for in advance by DFK International.  Minimum numbers are applicable to some tours and if we do not reach that minimum number, we reserve the right to cancel the activity before we go on-site.  In this instance, you will be pre-notified and will receive a full refund.

SOCIAL RESPONSIBILITY
DFK is proud to encourage social responsibility practices.

As part of our social responsibility policy we have pledge to offset our carbon footprint when the Executive Office staff travel for DFK conferences and meetings.

We encourage DFK members to do the same when travelling to a conference.

Please see the website the Executive Office uses to offset our carbon footprint here.

Name Company
Mrs Miriam Akhtar Alexander Sloan
Mr Mark Ashfield HB&O
Warren Baker Wilson Wright LLP
Olga Barbashova ALTDFK
Ms Caroline Cassidy DFK UK & Ireland
Mrs Carole Connor Alexander Sloan
Mr Adam Cramer Wilson Wright LLP
Maureen Dillmore DFK International/USA
Mr Paul Fiumara DFK Hirn Newey Pty Ltd
Harriet Greenberg friedman llp
Mr Robert Hampstead Landin Wilcock & Co
Gerd Hegmann Dr. Broll Schmitt Kaufmann & Partner Stb
Mr Craig Hughes Brown Butler
Michel Jaggi Fidinter AG
Puja Jain Harrison Beale and Owen
Ms Aoife Martin Crowleys DFK
Benjamin Miller Bennett Thrasher LLP
MR MARIA JOSE Moragas BNFIX CONSULTORES
Mr Edward Murphy Crowleys DFK
Managing Partner Alfred Nehme DFK Fiduciaire du Moyen Orient
Peter O’Connell Shaw Gibbs Limited
Mr James O’Connor Crowleys DFK
James Painter Shaw Gibbs Limited
Paul Panabaker Davis Martindale
Miss Helen Rutter Royce Peeling Green
Mr Martin Sharp DFK International
Andrea Toncini Studio Maresca e Toncini - Dottori Commercialisti
Ms Anelle Weigle Hummelkläppen i Stockholm AB
Mr James White Brown Butler
Mr Stephen White Crowleys DFK
Mr Ryan Witter Royce Peeling Green Limited

 

 

For all queries relating to the DFK EMEA 2020 Annual Conference registration, activities, logistics including changes/cancellations to your registration, please contact: 

Caroline Cassidy
DFK UK & Ireland Executive Officer; 
Email: exec@dfkuki.com; 
Telephone: 00 353 87 904 1630